How to Address High School Graduation Announcements


How to Address High School Graduation Announcements

Graduating from high school is a milestone worth celebrating, and one of the ways to share this joyous occasion with your friends and family is by sending out graduation announcements. These announcements serve as a way to inform your loved ones about your accomplishment and invite them to join in your celebration. However, addressing graduation announcements can be a bit daunting if you don’t know where to start. In this article, we will guide you on how to address high school graduation announcements, along with some frequently asked questions to help you navigate this process smoothly.

Addressing High School Graduation Announcements:

1. Outer Envelope:
The outer envelope is the first thing your recipients will see, so it’s essential to address it properly. Here’s a step-by-step guide:

a. Use formal titles:
Address older recipients as Mr., Mrs., or Ms. followed by their last name. For example, Mr. John Doe or Mrs. Jane Smith.

b. Addressing couples:
If the recipients are a married couple, address them as “Mr. and Mrs. John Doe” or “Mr. John Doe and Mrs. Jane Smith.” If the couple shares the same last name, you can write “The Doe Family” or “The Smiths” on the envelope.

c. Addressing families:
When sending the announcement to an entire family, you can use “The Doe Family” or write the names of each family member, starting with the parents and then the children. For example, “Mr. John Doe, Mrs. Jane Smith, Sarah, and Emily Doe.”

d. Use proper abbreviations:
To save space, you can use standard abbreviations such as “St.” for Street, “Ave.” for Avenue, “Dr.” for Drive, and so on.

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e. Write legibly:
Ensure that your handwriting is neat and legible to avoid any confusion or misinterpretation of addresses.

2. Inner Envelope:
The inner envelope is where you write the names of the specific individuals who are invited. This allows you to be more informal and personal. Here’s how to address the inner envelope:

a. Use first names:
Address friends and family members by their first names. For example, “John” or “Jane.”

b. Addressing couples:
If the recipients are a couple, write their names together, such as “John and Jane.”

c. Addressing families:
When addressing families, you can either write “The Doe Family” or list each family member’s name.

d. Be specific:
If you are inviting only certain family members, make sure to mention their names on the inner envelope.

FAQs – Addressing High School Graduation Announcements:

Q1. Should I include return addresses on the envelopes?
A1. Yes, it is advisable to include a return address on the back flap of the outer envelope. This allows the post office to return the mail in case of any delivery issues.

Q2. Can I use printed address labels?
A2. While it may be more convenient, handwritten addresses add a personal touch. If you have legible handwriting, it is recommended to handwrite the addresses.

Q3. How far in advance should I send out graduation announcements?
A3. Ideally, you should send out graduation announcements around two to four weeks before the graduation ceremony. This will give your recipients enough time to plan and make arrangements to attend.

Q4. Should I include an RSVP card with the announcement?
A4. Graduation announcements are not typically accompanied by RSVP cards, as they are meant to inform rather than invite. However, you can include your contact information for guests to respond if they wish to do so.

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Q5. Can I send electronic graduation announcements?
A5. While electronic announcements are becoming more common, traditional paper announcements hold a sentimental value. Consider your audience and their preferences when deciding between electronic or paper announcements.

In conclusion, addressing high school graduation announcements requires attention to detail and proper etiquette. Following these guidelines will ensure that your announcements are addressed correctly and received with joy by your friends and family. Remember, this is a significant achievement, and sharing it with your loved ones is a wonderful way to celebrate your success.