How Soon Do You Send Out Graduation Announcements


How Soon Do You Send Out Graduation Announcements?

Graduation is a significant milestone in a student’s life, marking the successful completion of their academic journey. It is a time for celebration and recognition of their hard work and achievements. One of the popular traditions associated with graduation is sending out graduation announcements to family, friends, and loved ones. However, many individuals are often unsure about the appropriate timing for sending out these announcements. In this article, we will explore how soon you should send out graduation announcements and answer some frequently asked questions related to this topic.

Timing is crucial when it comes to sending out graduation announcements. It is essential to strike a balance between sending them out early enough to ensure they arrive before the graduation ceremony and not sending them out too early, which may lead to confusion or misplacement. The ideal time to send out graduation announcements varies depending on a few factors, such as the type of graduation (high school, college, etc.) and whether the recipient is local or out of town.

For high school graduations, it is recommended to send out announcements approximately two to three weeks before the graduation ceremony. This allows enough time for recipients to make necessary arrangements, such as planning their travel or adjusting their schedules to attend the ceremony. It also ensures that the announcements arrive before the event, providing ample time for recipients to RSVP if necessary.

College graduations tend to have a longer timeline due to various factors, including the planning of commencement ceremonies and potential travel arrangements for out-of-town guests. It is generally advised to send out college graduation announcements around four to six weeks before the ceremony. This allows recipients to plan their schedules accordingly, especially if they need to make travel arrangements or take time off work.

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For those with out-of-town recipients, it is essential to consider the mailing time required for the announcements to reach their destination. Adding an additional week to the recommended timelines mentioned above is advisable to account for potential delays in postal services.


Q: Can I send graduation announcements after the ceremony?
A: While it is preferable to send announcements before the graduation ceremony, it is still acceptable to send them afterward. However, keep in mind that the purpose of graduation announcements is to inform recipients about the upcoming event rather than to serve as an invitation. Sending them after the ceremony may diminish their significance, as the celebration has already taken place.

Q: Should I send graduation announcements to everyone?
A: Graduation announcements are typically sent to close family members, relatives, and friends who have been a significant part of your academic journey. It is not necessary to send announcements to everyone you know. However, if you are unsure about whether someone should receive an announcement, it is better to err on the side of inclusivity.

Q: Is it appropriate to include a gift registry or monetary request in graduation announcements?
A: No, graduation announcements should not include any mention of gifts, registries, or monetary requests. These announcements are meant to share the joyous news of your accomplishment and should not be seen as a way to solicit gifts.

Q: Can I send digital graduation announcements instead of physical ones?
A: Sending digital graduation announcements has become increasingly popular, especially in today’s digital age. It offers convenience and allows for easy sharing through email or social media platforms. However, it is still considerate to send physical announcements to close family members and relatives who may prefer traditional methods or appreciate having a physical keepsake.

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In conclusion, the timing for sending out graduation announcements depends on various factors such as the type of graduation and the location of recipients. It is essential to send them out with enough time for recipients to plan accordingly, but not too early to avoid confusion. Remember, graduation announcements are a way to share your accomplishment and celebrate with loved ones, so ensure you send them out in a timely manner to maximize their impact.